Here you have the best Google Professional Collaboration Engineer practice exam questions
Madeupcorp.com is in the process of migrating from a third-party email system to G Suite. The VP of Marketing is concerned that her team already administers the corporate AdSense, AdWords, and YouTube channels using their @madeupcorp.com email addresses, but has not tracked which users have access to which service. You need to ensure that there is no disruption.
What should you do?
When migrating to G Suite, if existing users have been using their @madeupcorp.com email addresses outside the managed Google domain, you will need to bring these accounts under your domain management to avoid disruption. The Transfer Tool for Unmanaged Users allows you to identify and manage these users to ensure they are incorporated into the G Suite environment smoothly. This prevents problems with access to Google services like AdSense, AdWords, and YouTube channels which were previously set up using their existing email addresses.
Your company has an OU that contains your sales team and an OU that contains your market research team. The sales team is often a target of mass email from legitimate senders, which is distracting to their job duties. The market research team also receives that email content, but they want it because it often contains interesting market analysis or competitive intelligence. Constant Contact is often used as the source of these messages. Your company also uses Constant
Contact for your own mass email marketing. You need to set email controls at the Sales OU without affecting your own outgoing email or the market research OU.
What should you do?
To address the problem of mass email targeting the sales team without affecting outgoing email or emails to the market research team, the most straightforward solution is to create a blocked senders list at the Sales OU that contains the mass email sender addresses. This will prevent these distracting emails from reaching the sales team. The Market Research OU will not be affected by this setting, allowing them to continue receiving valuable emails. Outgoing emails from the company, including those through Constant Contact, will not be impacted by this block since the setting applies only to incoming emails at the Sales OU.
Your organization is part of a highly regulated industry with a very high turnover. In order to recycle licenses for new employees and comply with data retention regulations, it has been determined that certain G Suite data should be stored in a separate backup environment.
How should you store data for this situation?
In a highly regulated industry with high turnover, it is essential to have a reliable and secure method for backing up G Suite data to ensure compliance with data retention regulations and to efficiently recycle licenses for new employees. Using a third-party tool to configure secure backup of G Suite data is the best solution. These tools are specifically designed to handle G Suite data in a compliant manner, offering various security features, ease of use, and comprehensive backup coverage, which includes emails, documents, and other relevant data.
Your organization is on G Suite Enterprise and allows for external sharing of Google Drive files to facilitate collaboration with other G Suite customers. Recently you have had several incidents of files and folders being broadly shared with external users and groups. Your chief security officer needs data on the scope of external sharing and ongoing alerting so that external access does not have to be disabled.
What two actions should you take to support the chief security officer's request? (Choose two.)
To support the chief security officer's request for data on the scope of external sharing and ongoing alerting, the following actions should be taken: First, create an alert from Drive Audit reports to notify of external file sharing. This will provide real-time notifications about any external sharing, helping the chief security officer monitor and respond promptly to any incidents. Second, create a custom Dashboard for external sharing in the Security Investigation Tool. This will allow for comprehensive tracking and analysis of external sharing activities, offering insights that can be used to manage and assess the sharing practices within the organization. Blocking external sharing automatically is not advisable as it contradicts the need to facilitate collaboration with external parties.
Your organization's Sales Department uses a generic user account ([email protected]) to manage requests. With only one employee responsible for managing the departmental account, you are tasked with providing the department with the most efficient means to allow multiple employees various levels of access and manage requests from a common email address.
What should you do?
Configuring a Google Group as a collaborative inbox is the most efficient method to manage requests from a common email address while allowing multiple employees various levels of access. A collaborative inbox enables team members to assign responsibility for messages, track the status of messages, and categorize them, which is crucial for managing departmental requests efficiently. This solution also provides different levels of access to ensure that everyone can fulfill their roles appropriately.