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Question 335

Using the Project Scenario and the Extract from Stage Plan for stage 3 provided as additional intonation for this question in the Scenario Booklet, answer the following 5 questions.

The Stage Plan for stage 3 has been produced.

The Engineering Manager insists that there are to be no interruptions to operations whilst photographs are being taken of the engineering staff performing their everyday duties and operating machinery. Two weeks ago the professional photographer produced the photo session schedule based on the operational staff schedule. The operational staff schedule is produced weekly and maintained by the Engineering Manager.

None of the ֲ£500 change budget has been used to date and this is available for the stage.

Which 2 statements apply to the Monitoring and control section?

    Correct Answer: A, E

    Delete entry 11 because it relates to the monitoring and controlling of the Project Plan, not the Stage Plan. The Project Plan is updated at the end of each stage, not throughout the stage, whereas the Stage Plan is updated with actuals throughout the stage. Delete entry 14 because the Product Status Account is not an ad-hoc report. It is produced at the end of each stage to identify any variations between planned status, reported status, and actual status of the stage's products. This important information should not be included under ad-hoc reports.

Discussion
pollonOptions: AB

A Correct: It is the Stage Plan that is updated with actuals throughout the stage. Ref. 15.4.4. The Project Plan is updated at the end of each stage. Ref. 17.4.2. B Correct: The Stage Plan covers the products, resources, activities and controls specific to the stage and is used as a baseline against which to monitor stage progress. The Highlight Report is a control for the Project Board. Ref. A.16.2 C Incorrect: The Highlight Report is a management product and should be included as a deliverable within the stage, but it is also a control for the Project Board and should be identified here. Ref. A.16.2. D Incorrect: The frequency at which the stage will be reviewed should be recorded here. Ref. A.16.2. E Incorrect: A Product Status Account can be requested by the Project Manager at any time. This is likely to be required to support the Highlight Report. Ref. 15.4.5.

ravi_awsOptions: AE

A and E are the two statements that apply to the Monitoring and control section. Entry 11 should be deleted because it relates to the monitoring and controlling of the Project Plan, not the Stage Plan. The Project Plan is updated at the end of each stage, not throughout the stage. Entry 14 should be deleted because the Product Status Account is not an activity in the Managing a Stage Boundary process, but a management product that can be requested by the Project Manager at any time.

ravi_aws

The statement “No change to entry 12 because this describes how the Project Board will control the stage” is not entirely accurate. While it’s true that Highlight Reports are used by the Project Board to monitor progress, they are not the only means of control. The Project Board also uses other mechanisms such as stage boundaries and exception reports to control a stage. Therefore, it’s not correct to say that Highlight Reports alone describe how the Project Board will control the stage.

ravi_aws

Sorry B and E