A project manager is managing the opening of a new office overseas. At the beginning of the project, possible delays due to legal permits are raised by one stakeholder. Subject matter experts (SMEs) reassessed the concern and suggested assigning more time for this permit, and the change control board (CCB) agrees.
Which document should the project manager update first to document this change?
The first document that the project manager should update is the risk register. The concern raised pertains to potential risks associated with obtaining legal permits, which have been reassessed by subject matter experts. The risk register is the primary document where all identified risks, their assessments, and planned responses are recorded. Once the risk register is updated to reflect this reassessed and mitigated risk, subsequent documents such as the schedule baseline and cost baseline may also need to be updated accordingly, if the changes affect the project timeline or budget.
The initial concern raised by the stakeholder and the reassessment by SMEs both pertain to potential risks associated with legal permits. The risk register is the primary document where all identified risks, their assessments, and planned responses are recorded. Once the risk register is updated, subsequent documents such as the schedule baseline (if the mitigation affects the timeline) and potentially the cost baseline (if the additional time has cost implications) should also be updated accordingly. However, the first and foremost document to update in response to a reassessed and mitigated risk is the risk register.
Option A is correct. Since the primary change involves adjusting the project schedule to account for potential delays, the schedule baseline should be updated first. This document defines the approved version of the project schedule, which includes start and finish dates for project activities. The agreed-upon additional time for permits needs to be reflected here.
A is correct.
Baselines would be updated with any significant change, the CCB already approved the change, the SME's have already submitted the Risk as a reality and followed the register so now the project schedule needs to be re-baselined.