A marketing team is planning for a multiyear initiative that will include a lot of cross-functional stakeholders. The project manager has been assigned and is now in the project planning phase.
What item(s) should the project manager develop first?
A marketing team is planning for a multiyear initiative that will include a lot of cross-functional stakeholders. The project manager has been assigned and is now in the project planning phase.
What item(s) should the project manager develop first?
In the project planning phase, the first items a project manager should develop are the business case and scope document. The business case provides the justification for the project, outlining its objectives and benefits. The scope document clearly defines the project's boundaries, deliverables, and what is included or excluded. These foundational documents guide all subsequent planning activities and ensure alignment with the project's goals and stakeholders' expectations.
Why not A? - Product backlog is PO responsibility Why not B? - Business case is created in Initiating phase, not in the Planning phase. Hence, Business case is already created and it is not what PM should develop first in Planning phase Why not D? You have to create Risk Management Plan then you can be able to process next step, which is Identify Risk. Therefore, you cannot develop RMP with "known" risk, this stated that you already identified the risks and you already created RMP => Answer C - develop Communication Management Plan
While the business case is typically created in the pre-project or feasibility phase, it is still an essential document that guides the project's objectives and provides justification for the project. The scope document is an important project planning document that outlines the boundaries of the project and defines what is included and excluded from the project.
yes, the PM was assigned to the project so he has authorised and the project charter has approved for the existence. It is in the initial stage, the next step after the approval of project charter is identified stakeholder, develop stakeholder register and stakeholder analysis and engagement plan. Communication and engagement are hand in hand so it is required to develop communication management plan based on the expectation of stakeholder. therefore, C is the answer
Risks Mgmt process comes after Comm Mgmt Plan process according to PMBOK
This is a trick question. It has to be C. It tries to trick you with B. A business case and scope document: The business case is indeed associated with the initiating phase, as it justifies the project's existence and aligns it with the organization's strategic goals. Scope definition falls within the project planning phase, so this choice is not the most appropriate for the first item to develop during project planning.
Vision first
In the project planning phase, it's essential to establish a clear foundation for the project. Developing a business case and scope document first provides the project manager with a solid understanding of: 1. Project objectives and justification (business case) 2. What needs to be delivered (scope) This will enable the project manager to: - Define the project's objectives, goals, and key performance indicators (KPIs) - Identify the key stakeholders and their requirements - Develop a clear scope statement that outlines what is included and excluded - Establish a basis for future project planning and decision-making
B should not have business case since it'll be provided by project sponsor during project initiating phase. And this question is highlighting cross function stakeholders, to address this context, better choose C.
The project manager should choose option B: A business case and scope document. At the beginning of a project, it’s crucial to establish a clear understanding of the project’s purpose and what it aims to achieve. This is typically documented in a business case. The scope document, on the other hand, outlines what will be included in the project and what will not. It sets the boundaries for the project and helps prevent scope creep. These two documents provide a solid foundation for all subsequent project planning activities.
no way, the question is about planning phase, while a business case refers to initiating
A business case is created in the initiating phase. So C would be the right choice.
In the project planning phase for a multi-year initiative with cross-functional stakeholders, the most important item for the project manager to develop first is: B. A business case and scope document. Here's why: Alignment and buy-in: The business case clearly defines the project's purpose, value, cost, and benefits, securing buy-in from key stakeholders and ensuring the project aligns with strategic goals. Scope clarity: The scope document outlines the project's boundaries, what's included and excluded, and what deliverables will be produced. This is crucial for managing expectations and preventing scope creep. Foundation for planning: The business case and scope document set the stage for other key project aspects, like the communications plan, risk management plan, and product backlog.
first B and after C. You must have scope before define the communication plan
business case and scope may have input to the communication management plan.
The project manager should first develop a communication management plan (CMP). This is because the project involves a lot of cross-functional stakeholders, and it is important to ensure that everyone is on the same page and that communication is clear and timely. The CMP should include information on the following: The project's goals and objectives The project's timeline and budget The project's stakeholders and their roles and responsibilities The methods of communication that will be used The frequency of communication The process for managing change
B. A business case and scope document
Should be C. A Communication Plan as the business case is developed in the Initiating phase of the project
During the Planning Phase, the project team finalizes the Work Breakdown Structure, Project Plan, Requirements List, Communications Management Plan, and other relevant documents to iron out the workflow and coordination with involved parties.
While the other options (A, C, and D) are important and will be developed during the project planning phase, the business case and scope document (B) serve as foundational elements that provide the project manager with a clear understanding of the project's purpose, objectives, and boundaries.
in planning Scope is before communication plan
B. A business case and scope document. In the planning phase, it is important to establish the project's business case and objectives as well as the scope of work. The business case defines the reasons for the project and its benefits, and the scope document defines the project's boundaries, deliverables, and objectives. These documents serve as the foundation for the entire project and provide direction for all future activities. Once the business case and scope are established, other items such as the product backlog, communications management plan, and risk management plan can be developed.