A project manager is leading a project with several stakeholders in other functional areas of the company. One of these stakeholders has just been promoted to lead another functional area, and remains a stakeholder for this project.
What should the project manager have the project team update to ensure proper communications to stakeholders?
In this situation, the primary document to update is the stakeholder register. The stakeholder register is a key document that lists all stakeholders involved in the project, along with their roles, responsibilities, and communication requirements. Since the stakeholder's role and influence within the company has changed due to the promotion, it is crucial to first update their details in the stakeholder register to ensure accurate information is maintained. Although updating the stakeholder engagement plan and communications management plan may also be necessary, the most immediate and critical update should be to the stakeholder register, as it directly ensures that the project team has the most current information about all stakeholders.
B is the correct answer. The stakeholder has been promoted to lead another project. With this promotion, his priorities will change, his needs will change. The PM needs to do a brand new stakeholder analysis to see where he stands now on the power/influence grid and then update the engagement strategy according to his new role. He may no longer be interested or supportive towards this project, as his priority would now be to make his own project a success.
I guess lot of assumptions in the answer. Only thing we can assume for sure is that the stakeholders influence would increase with promotion so based on that stakeholder registry needs to be updated.
To ensure proper communication with the stakeholder who has been promoted to lead another functional area, the project manager should have the project team update the stakeholder register. The stakeholder register is a key document that lists all stakeholders involved in the project and their roles, responsibilities, and communication requirements. The register should be updated whenever there are changes in stakeholder roles or responsibilities. In this situation, the stakeholder who has been promoted to lead another functional area is still a stakeholder in the project. Therefore, the stakeholder register should be updated to reflect their new role and any changes in their communication requirements. Updating the project management plan or the stakeholder engagement plan may also be necessary, but the stakeholder register is the most appropriate document to update in this situation. The communications management plan outlines how project communications will be managed, but the stakeholder register is the document that lists all stakeholders and their communication requirements.
Is this not D?
My thoughts exactly. Anyone with a different view?
When a stakeholder's role within the company changes but they remain a stakeholder in a project, the project manager should ensure that the Communications Management Plan is updated (Option D). The Communications Management Plan is a part of the overall Project Management Plan that specifically outlines how, when, and by whom information will be administered and disseminated. This plan should be revised to reflect the new role of the stakeholder to ensure that communications are appropriate, effective, and directed to the right individual in their new capacity. Adjusting this plan helps in maintaining clear, accurate, and timely communication flows, which are crucial for project success, especially when stakeholders' organizational roles and responsibilities change.
Stakeholder engagement plan and Communication strategies are inter-related. The correct answer is "stakeholder engagement plan". If the question is, what will be first document to be updated means "Stakeholder register".
C. Stakeholder register. The project manager should have the project team update the stakeholder register to ensure proper communication with stakeholders, including the stakeholder who has been promoted to lead another functional area. The stakeholder register is a key document in stakeholder management, and it should be updated regularly to reflect any changes in stakeholders' roles, responsibilities, or interests. This will ensure that the project team is aware of any changes that may affect project objectives and can adjust communication plans accordingly. While the project management plan, stakeholder engagement plan, and communications management plan may also need to be updated, the stakeholder register is the most critical document to update first as it contains essential information about stakeholders and their needs.
Change to B
B - as the quesiton info the stakeholder is motivated to other position but he still a part of stakeholder of the team so firstly, PM need to update the engagement plan to align with these change
My answer is D
B. Stakeholder engagement plan
A stakeholder engagement plan (SEP) documents how involved and influential your project stakeholders are. It also outlines your stakeholder communication plan, including when you'll reach out to each stakeholder, what platform you'll use, and how much information you'll deliver. The person in question is already stakeholder so they are already registered.