The project manager for project X was expecting the mobilization of critical equipment from another project, project Y. However, a day before the mobilization was scheduled, another project manager notifies project X’s project manager that the equipment would not be available for at least another month due to delayed activities for project Y. This has jeopardized meeting a critical milestone for project X.
How should project X’s project manager avoid this situation in the future?
To avoid similar situations in the future, preparing a contingency response plan is the most effective strategy. This approach involves having predefined actions in place to respond to potential delays, ensuring that the project manager is prepared for unforeseen issues and can minimize their impact on the project's timeline. This is a proactive measure, as it involves planning for risks and uncertainties in advance rather than reacting to them after they occur.
B is a reactive approach. D is a proactive approach where risk management is applied