In a project that will deliver a new product using new technology, the project team frequently discusses difficulties that may arise and possible strategies to address them. One team member sets up a meeting with the project manager to discuss their list of challenges and presents an extensive list of items that require continuous attention.
How should the project manager use this event to maximize the benefits to the stakeholders?
The project manager should invite the team member to participate in the risk register and review the evaluation frequently. By doing so, the project manager ensures that the list of challenges is continuously monitored, evaluated, and addressed as part of the ongoing risk management process. This approach not only acknowledges the concerns raised by the project team but also integrates them into a structured risk management plan, thereby maximizing the benefits to the stakeholders through proactive and continuous risk assessment and management.
Wouldnt it be risky to invite team member directly without validating the challenges mentioned?
The team member presents a long list of items, maybe not all of them can be true. The project manager must first check the items before acting on their priority.
Why act on them before discussing with the team?
I would have chosen A since validation is required and you prioritize the items. C is for me the next step. If they are documennted after validation, I can monitor them.
The question ask how it can benefit the stakeholders, therefore in this situation the answer is A and going forward the team member can be encouraged to participate more.
Ans A Please understand difference between changes and Challenges. It is proper for a Project Manager to validate the challenges and act on them. If they are changes, then yes, agreed they have to go through change process. So best answer is A.
A. Validate the list of challenges and act on the valid items according to the priority indicated. This option ensures that the project manager acknowledges and validates the concerns raised by the team member. It also emphasizes addressing the challenges based on their priority, which helps in efficient resource allocation and risk management. By taking prompt action on valid challenges, the project manager can contribute to the overall success of the project and keep stakeholders informed and satisfied.
Option A suggests directly validating the list of challenges and acting on them based on the given priority. While this approach may address the immediate concerns, it doesn't capitalize on the continuous nature of risk management, especially in a project dealing with new technology where new challenges might emerge as the project progresses. Option C, on the other hand, integrates the team member's insights into the ongoing risk management process. By inviting the team member to participate in the risk register and reviewing the evaluation frequently, the project manager ensures that the concerns are continuously monitored, evaluated, and addressed. This also promotes collaboration and a proactive approach to risk management, maximizing benefits for the stakeholders over the project's duration. (keyword continious attention)
You cannot act on an item without change request You can register risk without change request, but you cannot update issue (viable risk) without change request.
From PMI: "...you need to get the naysayers and saboteurs involved in the risk assessment process right from the beginning. By participating, they contribute all of their negativity where it can be most productive—in identifying the risks that the project will face and then identifying ways to counteract those risks. They are forced to come up with solutions for the problems that they are sure plague your project."
C is the answer
A is the better answer. C is to bring the one who setup meeting to risk register meeting again and repeat the challenges. A is to add/modify backlogs with priority indicated, which you can vring to product owner later.
In this situation, it would be beneficial for the project manager to leverage the expertise of the team member who has presented an extensive list of challenges. By inviting the team member to participate in the risk register, the project manager can enhance the identification, assessment, and management of risks associated with the project. This collaborative approach ensures that the team member's insights are considered, and it promotes a proactive risk management strategy. Regular reviews of the risk register help in staying updated on potential challenges and addressing them in a timely manner, thereby maximizing the benefits to the stakeholders.
The project manager should **invite the team member to participate in the risk register and review the evaluation frequently**. This approach (Option C) ensures that the team member's concerns are addressed and incorporated into the project's risk management strategy. It also promotes a culture of open communication and continuous improvement, which can help to maximize the benefits to the stakeholders. The risk register is a crucial tool in project management that helps in identifying, analyzing, and managing potential risks in a project. Regular reviews of the risk register can help in keeping the project on track and ensuring that all potential issues are addressed promptly and effectively.
In a project using new technology, it's important to actively manage and address potential challenges and risks. Inviting the team member to participate in the risk register aligns with best practices in risk management. Regular review and evaluation of the risk register help in identifying, assessing, and responding to risks throughout the project. This approach ensures that potential challenges are addressed proactively, contributing to better project outcomes.
Validating the list of challenges (option A) and documenting the findings (option B) are important steps, but they should be done as part of the risk management process, which is facilitated by the risk register.
Challenges are not the same as risks. Hence A
It should be shared in team before any act