A project manager starts to receive emails from different stakeholders requesting information about the project status.
What should the project manager do to avoid this in the future?
A project manager starts to receive emails from different stakeholders requesting information about the project status.
What should the project manager do to avoid this in the future?
To avoid receiving numerous requests for project status information from stakeholders in the future, the project manager should include the project stakeholders' needs while planning the project communications strategy. This proactive approach ensures that all stakeholders are provided with relevant and timely information, tailored to their specific requirements, thereby reducing the need for individual information requests.
By proactively identifying the communication needs and preferences of stakeholders and including them in the project communications plan, the project manager can ensure that stakeholders are informed about the project's progress and status in a timely and effective manner, thus reducing the likelihood of them having to reach out for information.
seems the project already started so the planning might be late
Questions states, "to avoid in the future"
I will say D
D is not correct since: Simply including stakeholders in email communications might not be sufficient if the information provided does not meet their specific needs. It's more effective to develop a communication plan that ensures stakeholders receive the right information in the right format at the right time.
The best approach for a project manager to avoid receiving numerous emails from different stakeholders requesting information about the project status would be Option B: Include the project stakeholders’ needs while planning the project communications strategy. This approach ensures that all stakeholders are kept informed about the project status in a manner that suits their needs and preferences. It also helps to streamline communication and prevent the project manager from being overwhelmed with individual requests for updates. This is a key aspect of effective project communication management.
Option D is not right, as bad is the lack of information as the excess of information
B. Include the project stakeholders' needs while planning the project communications strategy.
B. Include the project stakeholders' needs while planning the project communications strategy. Explanation: Stakeholders are requesting project status information likely because their communication needs have not been effectively addressed. By including stakeholders' needs during the planning of the project communications strategy, the project manager ensures that relevant and timely information is provided to the stakeholders in a manner they find appropriate.
B. Include the project stakeholders' needs while planning the project communications strategy
I select B, The question asked how to avoid the issue in future, even though the project has started.
Adding an email will not help , knowing the need of the stakeholder for the communication strategies might help. I go with B