During project execution, a global project team was using a video conferencing tool to support the daily meetings. However, during these meetings, only a few team members were actively participating. As a result, lots of misunderstandings occurred.
What should the project manager do to address this issue?
To address the issue of only a few team members actively participating in daily meetings, the project manager should consider using round-robin check-ins. This approach ensures that every participant has the opportunity and is encouraged to speak, fostering a more inclusive environment and likely improving communication and participation among team members.
A makes better answer choice based on the type of meeting that is being held. A daily stand-up meeting that lasts for 15 minutes cannot make room for round robin-check-in as the PM will have to go round asking each one to have a say. this will not be efficient on the part of the PM when there is not enough time to do so. However, reflecting on the ground rule for meetings gives everyone a reminder of team's agreement as to what they have committed to do during meetings which gives everyone an opportunity to speak and share thoughts. A is the best answer.
B is wrong because the participants who keep quiet do so only because they are not involved, not because they don't have the opportunity to speak. They don't speak because they don't want to... not because they can't...
ok agree so A. will not help with that and besides A. will be done in conjunction not as a standalone solution
A looks correct as it is saying "daily meeting" (stand up meeting) and round robin is a brainstorming technique more to generate new idea
B. Use round-robin check-ins to facilitate the meeting, so all participants have the opportunity to speak
B. Use round-robin check-ins to facilitate the meeting, so all participants have the opportunity to speak . Daily meets are usually round-robin check-ins.
round-robin is going around to facilitate with team member. How PM can do this with a "global team" and directly after "video meeting"
While revisiting ground rules might remind participants of meeting expectations, it might not directly address the underlying reasons for the silence and misunderstandings.
B should be answer.
A is correct.
By using round-robin check-ins, the project manager can create an inclusive environment where every team member's voice is heard, potentially improving communication and reducing misunderstandings.
Check the ground rule first
A, team charter is ground rules
B. Use round-robin check-ins to facilitate the meeting, so all participants have the opportunity to speak. To address the issue of only a few team members actively participating in daily meetings, the project manager should consider using round-robin check-ins. Here's why this is an effective approach:
Ground rules is always a good idea
The PM serving to facilitate this discussion should do so by confirming the team's understanding by conducting check-ins. I also polled two AI platforms about this topic, going with B.
This is a question about low engagement of team members in a team meeting/virtual meeting. Has nothing to do with low attendance. So answer A does not apply. This is about increasing the teams engagement and the best way is to empower all of them to participate. So the answer is B. A round robin check ins enables all members to participate and engage.
Need to check ground rules before to check the commitment of the team members.