During project execution, a global project team was using a video conferencing tool to support the daily meetings. However, during these meetings, only a few team members were actively participating. As a result, lots of misunderstandings occurred.
What should the project manager do to address this issue?
To address the issue of only a few team members actively participating in daily meetings, the project manager should consider using round-robin check-ins. This approach ensures that every participant has the opportunity and is encouraged to speak, fostering a more inclusive environment and likely improving communication and participation among team members.
A makes better answer choice based on the type of meeting that is being held. A daily stand-up meeting that lasts for 15 minutes cannot make room for round robin-check-in as the PM will have to go round asking each one to have a say. this will not be efficient on the part of the PM when there is not enough time to do so. However, reflecting on the ground rule for meetings gives everyone a reminder of team's agreement as to what they have committed to do during meetings which gives everyone an opportunity to speak and share thoughts. A is the best answer.
he must ask all team members one by one, and they should answer the three questions. That is the purpose
Shouldn't B the correct answer?
I answered A but I think B makes more sense for daily meetings.
Answer A is a good suggestion, and it could be one of the steps to address the issue. However, it does not directly address the problem of only a few team members actively participating in the meetings, which is causing misunderstandings. Checking the ground rules can help to ensure that everyone understands how the meetings should be conducted, but it may not necessarily encourage more participation from the team members. Answer B, on the other hand, provides a specific solution to the problem by ensuring that everyone has the opportunity to speak during the meetings, which can improve communication and reduce misunderstandings.
B should be the answer
B is wrong because the participants who keep quiet do so only because they are not involved, not because they don't have the opportunity to speak. They don't speak because they don't want to... not because they can't...
ok agree so A. will not help with that and besides A. will be done in conjunction not as a standalone solution
A looks correct as it is saying "daily meeting" (stand up meeting) and round robin is a brainstorming technique more to generate new idea
round-robin is going around to facilitate with team member. How PM can do this with a "global team" and directly after "video meeting"
Round-robin check-ins ensure everyone has a chance to share updates, reducing the risk of misunderstandings and encouraging participation.
B seems a better option
A is correct.It is the ground rules that will tell us if round robin check ins is mandated,so from there will now know what to do next to fix the situation
B. Use round-robin check-ins to facilitate the meeting, so all participants have the opportunity to speak
B. Use round-robin check-ins to facilitate the meeting, so all participants have the opportunity to speak . Daily meets are usually round-robin check-ins.
A is correct.
Check the ground rule first
A, team charter is ground rules
Ground rules is always a good idea
While revisiting ground rules might remind participants of meeting expectations, it might not directly address the underlying reasons for the silence and misunderstandings.
Need to check ground rules before to check the commitment of the team members.
The question did not say that team members wee not presenting ideas. It says few were not participating, thus A is the correct answer.
It cannot be B. Members do not join the meeting, so we cannot ask absent people to talk, haha.
They actually join the meeting, they just not participating actively. So exactly because of that the answer is B and not A. Yes, if members wouldn't join, then the answer would be A, but it;s not the case here.
B according to PMBok
"A" could be a solution if the project manager seeks to ensure their active participation in the meeting. However, I prefer "B," which seems more effective in capturing their attention.
Basic communication concept of round robin is very simple and quick. Just ask anything to speak for each person and we can easily figure out the each project member feedback without time wasting.
I agree with A
A is the answer
B. Use round-robin check-ins to facilitate the meeting, so all participants have the opportunity to speak To address the issue of only a few team members actively participating in the video conferencing meetings and to ensure that all team members have the opportunity to speak, the project manager can use round-robin check-ins during the meetings. This approach ensures that each team member has a turn to provide updates or ask questions, which can help to reduce misunderstandings and increase engagement among the team members. It's also a good idea for the project manager to check the ground rules of the meeting to ensure that all team members are aware of the expectations for participation and to encourage team members who are not speaking up to share their updates during the meetings.
B. Use round-robin check-ins to facilitate the meeting, so all participants have the opportunity to speak. The project manager should use a round-robin check-in to ensure all team members have an opportunity to speak up during the daily meeting. This technique allows each team member to provide a status update or share their thoughts in turn. The project manager should also encourage active participation by all team members by asking them specific questions about their work and addressing any concerns they may have. Checking the ground rules of the meeting (option A) can be helpful in identifying any issues that may be hindering participation, but it may not directly address the issue of few team members actively participating.
B should be answer.
By using round-robin check-ins, the project manager can create an inclusive environment where every team member's voice is heard, potentially improving communication and reducing misunderstandings.
B. Use round-robin check-ins to facilitate the meeting, so all participants have the opportunity to speak. To address the issue of only a few team members actively participating in daily meetings, the project manager should consider using round-robin check-ins. Here's why this is an effective approach:
The PM serving to facilitate this discussion should do so by confirming the team's understanding by conducting check-ins. I also polled two AI platforms about this topic, going with B.
This is a question about low engagement of team members in a team meeting/virtual meeting. Has nothing to do with low attendance. So answer A does not apply. This is about increasing the teams engagement and the best way is to empower all of them to participate. So the answer is B. A round robin check ins enables all members to participate and engage.
The daily meeting is not for the commitment.
Answer B. Check PMBOK6 pag 122
Round-robin check-ins ensure that every team member has a chance to speak and contribute to the discussion.
PMBOK training states use of round robin to ensure full team participation
Members are in the meeting but not participating. Checking the ground rules will not address the hold-back. RR is the best option.