A project manager writes to the receiving organization to inform them that all acceptance activities are completed with success and it’s time to initiate handover. The receiving manager replies that the team will not be ready for the handover procedure for another two weeks.
What should the project manager do?
The project manager should inform the project sponsor of the two-week delay and replan activities to minimize delays. This approach ensures transparency with key stakeholders and allows for adjustments to be made to the project schedule, resources, and budget. Effective communication and proactive replanning are essential to managing the impact of the delay and maintaining project alignment with organizational goals.
C. Inform the project sponsor of the two-week delay and replan activities to minimize delays. In this situation, it's crucial for the project manager to communicate the delay to the project sponsor, who will have a broader perspective on the overall impact to the organization. The project manager should then work on revising the plan or schedule to accommodate the delay, ensuring that resources and timelines are adjusted accordingly. This approach maintains open communication and seeks to mitigate any potential negative effects of the delay.
B. Request that the receiving manager issue a change request to prolong the project by two weeks
B , Totally wrong option
B , Totally wrong option
A. I kill myself B. You try if it works C. I failed the project D. Your problem B sounds nicer
Question: someone encounter trouble, what should you do
In this scenario, the project manager should proceed with delivering the completed work to the receiving manager on time, as planned. It's the responsibility of the receiving manager to facilitate the handover process and manage the knowledge transfer to their team. The project manager has fulfilled their part by completing the acceptance activities successfully. If there are any issues or delays on the receiving side, it is up to the receiving manager to address them and manage the transition effectively. The project manager can communicate the completion of the work and offer support if needed but should not unilaterally extend the project timeline without proper authorization.
C. Inform the project sponsor of the two-week delay and replan activities to minimize delays. By communicating the delay to the project sponsor and proactively replanning activities to minimize delays, the project manager is addressing the situation transparently and taking steps to mitigate the impact on the project schedule. This ensures that stakeholders are informed, and appropriate actions can be taken to manage the delay effectively.
This option emphasizes transparency and proactiveness in addressing the delay. By informing the project sponsor, the project manager demonstrates accountability and seeks guidance. Replanning activities: Assess the impact of the two-week delay on the project schedule, budget, and resources. Identify feasible activities that can be re-prioritized or postponed to minimize the impact of the delay and maintain alignment with project goals. Communicate the revised plan to stakeholders, including the receiving team, to ensure transparency and collaboration.
C is the answer. The job of the PM is to do whatever he can to minimize the delay.
Receiving manager is not impacted by delaying handover, so he would not see need to raise change request. So, option B can't be answer. In this case, only option is to contact sponsor.
Project handover is such an important part of all projects, that you have to explain to the sponsor the issue and plan accordingly. The question does not say that the project is ahead or behind schedule. Communication is a key in Project Management and talking with the sponsor and keep them abreast of the issue is important too. Thus it is important to do the handover correctly when the receiving manager is ready.
Every Change in the Project must be managed trough Change Request, in case the change impact on any of the baselines (Cost, Time or Scope) it must be managed trough the CCB Approval. At CCB it will involve all the important stakeholders and will open an analysis and discussion to address the issue. By other side, the purpose is to extend the project during 2 adittional weeks and not just the resources. According to above I will go with Option B.
if a customer is delaying then why the customer needs to put Change request? either you as a project manager needs to submit Change request since it is impacting the project( which is not in the options) or you can inform the sponsor about the two weeks delay by the customer
Option B, requesting the receiving manager to issue a change request to prolong the project by two weeks, may not be feasible or within the authority of the receiving manager. Additionally, prolonging the project timeline without a clear justification or assessment of impacts may not be the best approach
The options given as answer are both wrong. The correct answer is D.