A project team member identified a procurement risk and sent an email to the project sponsor highlighting the risk. The sponsor forwarded the email to the project manager asking for further details. After speaking with the sponsor, the project manager decided to take preventive action_
Which document should the project manager review with their team?
When addressing a procurement risk, the project manager should review the Risk Management Plan. The Risk Management Plan outlines how risks will be identified, assessed, and managed throughout the project, including detailed information on preventive actions. Since the project manager has already decided to take preventive action, the Risk Management Plan is the most appropriate document to review with the team to ensure that the identified procurement risk is managed effectively and that all necessary steps are taken in accordance with established procedures.
I think the PM should review the communication management plan with the team. It is nit acceptable to bypass the PM and connect with the sponsor. It should always go through the PM first. Thoughts?
Same thought
The question is Which document should the project manager review with their team? not which document the project manager could have reviewed before sending an email to the sponsor.
The PM is not the one who sent the email. The email was sent by a project team member
You are talking about a discipline issue which can be a risk, but more on team charter and governance rule. Here the question is clear, decided to take prevention action and which document is related?
B is the answer. The team member must first involve the PM and the PM the sponsor
I will go with C, the question said that PM will take preventive actions, this kind of actions are associated with risks management.
I think we have to look at the exam answer not real life answers
Communications should worry later. REVIEW THE RISK MANAGEMENT PLAN! A potential problem exist and the first thing you check is the communications management plan? DO SOMETHING ABOUT THE RISK FIRST.
C. Risk management plan
The PM does not need to review the risk management plan with the team. He can review it by himself. What needs to be reviewed with the team is the comm mgmt plan as clearly the team member didn't follow it when he approached the sponsor directly.
I will go with C, the question said that PM will take preventive actions, this kind of actions are associated with risks management.
The immediate issue to address here is the Risk that was identified , so the pm should review the risk management plan with the team. Had it been a corrective action, it would have been communication plan for missing the hierarchy. But the preventive document is the RMP. So should refer RMP
its B The project sponsor is the point of connection between the organization's executive team and the project manager; the project manager is the point of connection between the project sponsor and the project team.
Sorry guys, but i think you all failed the PMP. If the corrective action is taken, it means that the risk management plan is in place and enough to take the action, so why should we review it ??? Project manager already took the action. WE PASSED THE RISK MANAGEMENT PLAN STEP. What is needed to fix is the communication plan which was not correct or ignored in this situation.
The keyword is review. The communication management needs to be reviewed as the team member communicating directly with the sponsor is not acceptable
C - We in the inputs of the process "Implement risk responses". "The risk management plan also defines the level of detail for the risk management methodology for the project. It also specifies risk thresholds for the project based on the risk appetite of key stakeholders, which define the acceptable target that the implementation of risk responses is required to achieve."
I think the question shall trick you. So of course the PM was bypassed by the guy but you would take care of the risk first and then talk with the colleague about communication hierarchy.
When addressing a procurement risk, the project manager should review the Risk Management Plan. The Risk Management Plan outlines how risks will be identified, assessed, and managed throughout the project. It includes details on risk responses, risk owners, and the overall risk management approach. In this situation, the project manager needs to refer to the Risk Management Plan to understand the planned responses for the identified procurement risk and take appropriate preventive actions.
In summary, the Risk Management Plan is the most appropriate document to review with the team because it provides a comprehensive framework for managing risks, including the specific procurement-related risk in question. It ensures that the team follows established procedures for risk identification, response, and collaboration, contributing to effective risk management on the project.
The reason is that the initial issue was not related to the risk itself but rather to a breakdown in communication within the team. The team member contacted the project sponsor directly without following the established communication channels or discussing the matter internally first.
Keep In mind the risk management plan also includes the hows and whos for risk processing so this is the main reason C is the answer. If this question simply said the team member went to the sponsor to discuss project timing etc, we should be discussing the communication management plan.