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Question 21

SCENARIO -

Please use the following to answer the next question:

Richard McAdams recently graduated law school and decided to return to the small town of Lexington, Virginia to help run his aging grandfather's law practice. The elder McAdams desired a limited, lighter role in the practice, with the hope that his grandson would eventually take over when he fully retires. In addition to hiring Richard, Mr. McAdams employs two paralegals, an administrative assistant, and a part-time IT specialist who handles all of their basic networking needs. He plans to hire more employees once Richard gets settled and assesses the office's strategies for growth.

Immediately upon arrival, Richard was amazed at the amount of work that needed to done in order to modernize the office, mostly in regard to the handling of clients' personal data. His first goal is to digitize all the records kept in file cabinets, as many of the documents contain personally identifiable financial and medical data. Also, Richard has noticed the massive amount of copying by the administrative assistant throughout the day, a practice that not only adds daily to the number of files in the file cabinets, but may create security issues unless a formal policy is firmly in place Richard is also concerned with the overuse of the communal copier/printer located in plain view of clients who frequent the building. Yet another area of concern is the use of the same fax machine by all of the employees. Richard hopes to reduce its use dramatically in order to ensure that personal data receives the utmost security and protection, and eventually move toward a strict Internet faxing policy by the year's end.

Richard expressed his concerns to his grandfather, who agreed, that updating data storage, data security, and an overall approach to increasing the protection of personal data in all facets is necessary Mr. McAdams granted him the freedom and authority to do so. Now Richard is not only beginning a career as an attorney, but also functioning as the privacy officer of the small firm. Richard plans to meet with the IT employee the following day, to get insight into how the office computer system is currently set-up and managed.

Richard believes that a transition from the use of fax machine to Internet faxing provides all of the following security benefits EXCEPT?

    Correct Answer: A

    Greater accessibility to the faxes at an off-site location is not necessarily a security benefit. While it can be convenient, it doesn't inherently improve security. In fact, increased accessibility can introduce new security risks if not properly managed. The other options directly address security improvements, such as encryption, reducing unauthorized viewing, and secure electronic storage.

Discussion
katizetiOption: A

Nope. A is correct

lulu9629Option: A

A other options (B, C, and D) are generally security benefits associated with Internet faxing.

DPRamoneOption: A

Solutions like eFax or sFax provide encryption options. Greater availability of the faxes at other locations doesn't necessarily increase security. So the answer is A.

ET1857Option: B

Correct B: The ability to encrypt the transmitted faxes through a secure server. A is wrong because we can access the internet fax from locations outside the office ie off-site.

MaritzTeeOption: A

A. Greater accessibility to the faxes at an off-site location. While greater accessibility to faxes at an off-site location can be seen as a benefit in terms of convenience and business continuity, it is not necessarily a security benefit. In fact, increased accessibility can sometimes introduce new security risks if not properly managed, as it may make sensitive data more vulnerable to unauthorized access. The other options (B, C, and D) directly address improvements in security, such as encryption, reducing unauthorized viewing or copying, and secure electronic storage.