A project manager is closing a project and preparing to hand it over to the operations team. During handover, a delayed invoice was submitted with a higher-than- planned cost against the project work. Consequently, project handover was delayed and the project's reported completion costs were increased.
What should the project manager have done to avoid this situation?
Regularly capturing and reviewing all project work and related costs is essential for preventing unexpected issues during the project closure phase. By consistently monitoring these elements throughout the project lifecycle, the project manager would have been able to identify and address any discrepancies or delayed invoices promptly, thereby avoiding delays and unexpected cost increases during project handover.
In conclusion, the correct answer, D, suggests that by regularly capturing and reviewing project work and related costs before the situation occurs, the project manager could have identified and addressed discrepancies or issues early, ultimately preventing the delayed invoice and increased costs during project handover. All other answers refer to after the problem occurs this is the only solution that addresses before a problem which is what the question asked.
The question is, what should the project manager have done to avoid this... Answer D is what the PM should have done, warning the vendors puts the blame on vendors when the PM should take action him/herself and reviewed the costs regularly.
D. Captured and reviewed all of the project work and related costs regularly
The main issue here is a defect in monotoring process activities. Along the project life cycle, the project manager and team have to continually perform M&C activities on cost, schedule, quality, resource, risks and scope. The scenario discribes a predictive approach with a one time deliverable at the end of the project so constant feedback from customer isn't possible. In such an approach, it's key to monitor the above contstraints regularly through out the different phases. As such continously analysing the impact on and balancing constraints in case a modification is done or a change controle process is innitiated and completed due to variances observed due to monotoring that where beyond acceptable levels.
I think B is the answer as even if the project manager reviews the work and costs regularly, the delayed invoice could still be submitted. I think this question deals with the fact that the handover was delayed and if during closing the project manager picked up on the delayed invoice, then he could have addressed it then.
Even if the PM would have been reviewing all project work and related costs, it is critical to relay invoicing and non payment deadlines. Then subsequent invoices can be disputed if necessary. Monitory cost and invoices is important, but there is no recourse for late invoices.
D my vote.. where review freaquently
VOTED D
Voted A
Bcause nonpayment is not proper action in project
A. It suggests notifying all vendors about deadline and due dates.
D. Captured and reviewed all of the project work and related costs regularly
The issue is not about monitoring, even if the project manager had effectively monitored and evaluated regularly, submitting an invoice when they are about to make the final closing submission would make all efforts futile. Hence ensuring that vendors are aware of deadlines and nonpayment penalties, does help prevent this.
No brainer A. The issue is the later report of invoice. Don't forget the theme of the question
D is correct
d correct
D is correct