A client's company announces a reorganization, which includes changes in the senior management involved in the project. The new project sponsor is asking to put the project on hold until they review the scope.
What should the project manager do next?
When a new project sponsor is introduced and is requesting to review the project scope, it is essential for the project manager to discuss the requirements and ensure alignment with the new sponsor's expectations. This will provide clarity on any changes or adjustments needed in the project management plan. Establishing communication with the new sponsor is crucial before making any updates to the project plan, as it ensures that the project moves forward in accordance with the new sponsor's vision and directives.
Updating the project management plan should be the done first after which the details can be discussed with the team.
In this scenario, the most appropriate action for the project manager would be: B. Discuss the requirements and update the project management plan with the new sponsor. Discussing the issue with the project team and updating the project management plan is important but should follow the alignment with the new sponsor. The project team's adjustments will be based on the outcomes of discussions with the sponsor.
Engaging with the project team to discuss the situation and updating the project management plan would help ensure that the team is aligned and prepared for potential changes resulting from the reorganization. It sets the foundation for a coordinated response to the evolving circumstances.
I will discuss with the team first
It's crucial to establish communication with the new project sponsor to understand their perspective, expectations, and any changes they may want in the project scope. This ensures alignment and clarity regarding the project's direction. Once the new sponsor's requirements and expectations are clear, the project management plan should be updated to reflect any changes. This includes revising the project scope, timeline, budget, and any other relevant aspects of the plan.
Consult with your team first, that way when you do meet with the NEW project sponsor you have all the answers to the questions that may be asked by the sponsor.
B - the sponsor is the boss. You need to talk to him what he wants and align.
Discuss with project sponsor first before discussing with your team.
This option involves engaging in communication with the project team to discuss the impact of the reorganization on the project and to gather insights on the current status and requirements. Following this, the project management plan can be updated based on the team's input and any changes resulting from the reorganization. Proactively engaging with the project team to assess the situation and update the project management plan allows for a more informed and collaborative approach. It positions the project manager to address potential challenges and uncertainties resulting from the reorganization.
In this situation, the project manager should engage with the new project sponsor to discuss the requirements and understand the reasons behind the request to put the project on hold. It's important to gather information about the sponsor's expectations and concerns. Based on this discussion, the project manager can collaborate with the new sponsor to update the project management plan, including any necessary adjustments to the scope, schedule, or other aspects of the project. Open communication and collaboration will help ensure alignment between the project's objectives and the sponsor's expectations in the context of the organizational reorganization.