A project scope was developed with numerous assumptions. During the execution phase, the assumptions changed, which has jeopardized the planned business value of the project.
What should the project manager do next?
A project scope was developed with numerous assumptions. During the execution phase, the assumptions changed, which has jeopardized the planned business value of the project.
What should the project manager do next?
When assumptions change during the execution phase of a project, jeopardizing its planned business value, the project manager should follow a structured change control process. This involves updating the assumptions log and change log to document the changes accurately. Implementing this process ensures that changes are properly evaluated, approved, and incorporated into the project plan. This approach helps in managing the impact of changes on the project's scope, timeline, and costs, thus maintaining proper project governance and transparency.
During the execution phase, changes need to be managed through established change control procedures. While involving the sponsor to prioritize changes is essential, it's crucial to first document the changed assumptions and associated impacts in logs to present a comprehensive view of the alterations. This information helps in discussing the proposed changes with the sponsor and seeking their support to prioritize and approve the necessary adjustments. Therefore, updating the logs and initiating the change control process (Option B) is a foundational step before engaging the sponsor to prioritize changes.
B: Update the assumption log
What should the project manager do next? You have to inform of the changes and then get the support for the change.
The planned business value is at risk. The sponsor must be informed.
Additional I update the assumption and change log after the change is performed, so it is not B.
Elle permet de formaliser les changements dans les hypothèses, de documenter les impacts de ces changements, et de suivre un processus de gestion des changements pour évaluer et approuver les ajustements nécessaires au projet. Cela garantit que le projet reste aligné avec ses objectifs et ses contraintes actuelles. D. Rendre compte des hypothèses modifiées au parrain du projet et demander de l’aide pour établir l’ordre de priorité des demandes de changement : Cette option est également importante car le parrain du projet (ou sponsor) doit être informé des changements majeurs et doit participer à la décision concernant la priorité des changements. Toutefois, cela devrait être fait après avoir suivi le processus de gestion des changements.
When assumptions change during the execution phase, impacting the planned business value of the project, the project manager should update the assumptions log and change log, and implement the change control process (Option B). This approach is proactive and structured, ensuring that changes are properly documented, evaluated, and managed. It involves reassessing the project's direction in light of the new assumptions and making necessary adjustments through the established change control processes. This ensures that any changes are aligned with the project's objectives and stakeholders are kept informed.
Transparency and collaboration: Informing the project sponsor promptly demonstrates transparency and commitment to addressing the situation. By proactively seeking support, the project manager shows initiative and avoids surprises for stakeholders. Impact evaluation: Together with the sponsor, assess the impact of the changed assumptions on the project's goals, timeline, budget, and business value. This ensures informed decision-making about potential changes. Prioritization and change control: Collaborate with the sponsor to prioritize change requests based on their impact on business value and feasibility. Utilize the established change control process to manage and implement approved changes effectivel
When project assumptions change during the execution phase, it's essential for the project manager to follow the change control process. This involves updating the assumptions log and change log to document the changes accurately. Implementing the change control process ensures that changes are properly evaluated, approved, and incorporated into the project plan. It helps manage the impact of changes on the project's scope, timeline, and costs.
D. Report on the changed assumptions to the project sponsor and seek support to prioritize the change requests. In a situation where assumptions that underpinned the project scope have changed, it's essential for the project manager to communicate this to the project sponsor. The project sponsor plays a crucial role in understanding and approving changes to the project, especially when assumptions that impact the project's business value have evolved. Updating the assumptions log and change log is part of the change control process, and it helps maintain a transparent record of changes and their impact on the project. However, the key step is to inform the project sponsor and seek support to prioritize and address the changed assumptions. This involves discussing the implications, potential risks, and any adjustments needed in project plans or timelines to accommodate the changes effectively.